PAIA

ROCK JUMPER BIRDING TOURS CC
Registration Number : 2001/059480/23

SECTION 51 MANUAL
PROMOTION OF ACCESS TO INFORMATION ACT

CONTENTS

A. Introduction
B. Particulars in terms of section 51(1) (a) of the Promotion of Access to
Information Act

1. Contact details
2. The section 10 Guide on how to use the Act
3. Records available in terms of any other legislation
4. Access to the records held by the private body in question
i. Information readily available, if applicable
ii. Records that may be requested
iii. The request procedures
5. Other information as may be prescribed
6. Availability of the manual

A. INTRODUCTION

MAIN BUSINESS
BIRD WATCHING TOURS

B. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

1. Contact details
Head of the body: Mr A Riley

Postal address:
P O Box 13972
Cascades
3202

Street Address:
16 Fettes Road
Claredon
Pietermaritzburg
3201

Telephone number : 033 3940 225
Fax number : 033 3940 225
Email address: finance@rockjumper.co.za

2. The section 10 Guide on how to use the Act
The Guide will, according to the South African Human Rights Commission
(SAHRC), be available for inspection at the offices of the SAHRC. Please
direct any queries to:

The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Postal address: Private Bag X2700
Houghton
2041

Telephone: +27 11 877 3600
Fax: +27 11 403 0625
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

3. Records available in terms of any other legislation
o Basic Conditions of Employment No. 75 of 1997
o Compensation for Occupational Injuries and Health Diseases Act No.
130 of 1993
o Close Corporation Act No 69 of 1984
o Income Tax Act No. 95 of 1967
o Insolvency Act No. 24 of 1936
o Labour Relations Act No. 66 of 1995
o Occupational Health and Safety Act No. 85 of 1993
o Skills Development Levies Act of No. 9 of 1999
o Skills Development Act No. 97 of 1998
o Unemployment Contributions Act No. 4 of 2002
o Unemployment Insurance Act No. 63 of 2001
o Value Added Tax Act No. 89 of 1991

4. Access to the records held by Rock Jumper Birding Tours CC
i. Information readily available
Not Applicable
ii. Records that may be requested:

FINANCIAL RECORDS
o Annual Financial Statements
o Tax Returns
o Accounting Records
o Banking Records
o Bank Statements and electronic banking records
o Asset Register
o Invoices
o Stock Records

INCOME TAX RECORDS
o PAYE Records
o Documents issued for income tax purposes
o Records of payments made to SARS
o All other statutory compliances :
o VAT
o Regional Services Levies
o Skill Development Levies
o UIF
o Workmen’s Compensation

CLOSE CORPORATION ACT RECORDS
o Documents of incorporation
o Minutes Meeting
o Records relating to the appointment of Members/Accounting
Officer/Public Officer and other Officers
o Other Statutory registers

PERSONNEL DOCUMENTS AND RECORDS
o Employment Contracts
o Employment Equity Plan (if applicable)
o Medical Aid records
o Pension Fund records
o Disciplinary records
o Salary records
o SETA records
o Disciplinary codes
o Leave records
o Training records
o Training Manuals
iii. The request procedures:

Form of request:
• The requester must use the prescribed form to make the request for
access to a record. This must be made to the head of the private
body. This request must be made to the address, fax number or
electronic mail address of the body concerned.
• The requester must provide sufficient detail on the request form to
enable the head of the private body to identify the record and the
requester. The requester should also indicate which form of access is
required. The requester should also indicate if any other manner is to
be used to inform the requester and state the necessary particulars to
be so informed.
• The requester must identify the right that is sought to be exercised or
to be protected and provide an explanation of why the requested
record is required for the exercise or protection of that right.
• If a request is made on behalf of another person, the requester must
then submit proof of the capacity in which the requester is making the
request to the satisfaction of the head of the private body.

Fees:
A requester who seeks access to a record containing personal
information about that requester is not required to pay the request
fee. Every other requester, who is not a personal requester, must pay
the required request fee:
• The head of the private body must notify the requester (other than a
personal requester) by notice, requiring the requester to pay the
prescribed fee (if any) before further processing the request.
• The fee that the requester must pay to a private body is R50. The
requester may lodge an application to the court against the tender or
payment of the request fee.
• After the head of the private body has made a decision on the
request, the requester must be notified in the required form.
• If the request is granted then a further access fee must be paid for
the search, reproduction, preparation and for any time that has
exceeded the prescribed hours to search and prepare the record for
disclosure.

5. Other information as may be prescribed
The Minister of Justice and Constitutional Development has not made any
regulations in this regard.

6. Availability of the manual
The manual is also available for inspection during office hours at the offices
of Whitley & Company
Postal Address Physical Address
P O Box 12090 19 Hyslop Road
DORPSPRUIT Pietermaritzburg
3206 3201

Telephone no. : 033 – 3451616
Fax number : 033 – 3457735
E-mail Address: admin@whitco.co.za
Copies are available from the SAHRC.

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